activeCollab, a feature-rich project management & collaboration application, is giving away 3 Corporate licenses ($399 value/each) to WebResourcesDepot readers.

Details of the giveaway can be found inside the post.

What is activeCollab?

ActiveCollab is a well-planned tool that’ll organize & facilitate all your workflow once you begin to use it.

You install it on your server & get the full source code (PHP) which is great as you buy the application once and its yours forever.

And, you can customize it however you want in means of design & features (activeCollab is very flexible and you probably won’t need it).

It has all the features of such a system requires like:

• Projects > milestones > tasks
• Companies > users
• Discussions
• Assignments
• Files
• Tickets
• Pages
• And permissions.

activeCollab makes it impossible to miss a deadline as it has a status messages and reminders feature which informs users with their upcoming duties and also notifies them when something important for them happened in the project (like "a file related to your task is uploaded").

The application has a slick interface, you can switch from one project to another with few clicks & find what you need easily. Besides that, it is optimized for mobile devices and printing.

And, a good feature is the versioning in the pages section. You, or your customers can enter data anytime and you’ll be able to reach every version of it.

activeCollab has other beautiful features which you’ll like. Click here to check them all.

To give a try to activeCollab with the free hosted demo, click here.

How to win the free licenses?

Just comment to this post with at least "I want the license" text besides any other comment.

Winners will be selected randomly from commenters 1 week later (07.21.2008) with the SQL query below:

SELECT * FROM wp_comments WHERE comment_post_id=400 AND comment_approved=1 AND comment_type='' GROUP BY comment_author_email ORDER BY RAND() LIMIT 3

Good luck to all : ).

Update: Giveaway is ended & winners are announced here.

ClockingIT is an open source task – time tracking & project management application (normall a free hosted app. & source code is available) built with Ruby on Rails.

With a slick Ajaxed interface and providing information in every step of creating projects or tasks, ClockingIT is a very user-friendly application.

It is a complete solution for managing projects within a team as it offers nice tools like an integrated wiki, forum & a Facebook-like chat within team members.

Features of this free Ruby on Rails application:

• no restrictions or limits
• time tracking & reports
• milestones & due dates
• tagging & search
• timeline & activity log
• notifications, rss & iCal
• integrated wiki, forum & chat
• multilanguage

Streber is a free wiki driven project management tool written in php5.

Freelancers and small teams can easily setup projects and keep track of tasks, issues, bugs, efforts etc.

It is a very user-friendly application with hidden details like right mouse-button brings up context-menus or navigation can be done with keyboard.

Some features of this open source project management tool:

• Tasks can have project-specific labels and categories
• Tasks can be grouped hierarchically
• Tasks can have required tasks
• Tasks can be extended by issue-reports and linked to project-versions
• Tasks can be grouped to mile-stones and groups
• Multilangual and already comes with several languages
• Project-user-rights can be adjusted (for ex: to provide clients a limited view of the current project state)
• Version controlled upload of files
• Advanced formatting with wiki syntax
• Complete change history of anything
• Notification mails on change
• & more..

Streber requires a PHP5 enabled web server + MySQL as the database.

Intervals time and task tracking service was giving away 2 annual "Not So Basic" time and task tracking accounts ($600 value/each) to WebResourcesDepot readers. To remind:

What is Intervals?

Whether you are billing your customers hourly or not, you need to find out & analyze where your (or your team’s) valuable time is being spent to produce much more effectively.

Intervals is a complete solution to this problem. You can manage projects, tasks and track the time for every task & project. It has a built-in invoicing system, ability to reach detailed work histories, real-time vs actual budget reports & more.

And the winners:

Lucky WebResourcesDepot readers of this giveaway are Alex & Brian.

Thanks to everyone and Intervals for contributing and this nice giveaway.

Intervals, a solid web-based time tracking and task management service with powerful reporting features, is giving away  2 "Not So Basic" annual plan accounts ($600 value / each) to WebResourcesDepot readers.

Information about how to get the chance to win the accounts can be found at the bottom of this post.

What is Intervals?

Whether you are billing your customers hourly or not, you need to find out & analyze where your (or your team’s) valuable time is being spent to produce much more effectively.

Intervals is a complete solution to this problem. You can manage projects, tasks and track the time for every task & project. It has a built-in invoicing system, ability to reach detailed work histories, real-time vs actual budget reports & more.

Time Tracking

Use the web based timer, add time manually, track time on every task you do, or track general time. Time is money, and you need to know where it goes. If you are losing time, it can kill your margins.

Task Management And Workflow

Intervals has a flexible task management system. Tasks include document uploads, document versioning, notes and comments, due dates, task status, and daily email reminders about what is due.

Project Management 

The project management part is very easy to use as it hits the sweet spot between so simple it doesn’t do enough and so complicated no one will use it.

Document / File Storage

Add any type of files to the tasks or projects. Plus, Intervals versions your files so you can track iterations over time. Don’t like the latest evolution? Just revert to a previous document with one click.

Invoicing

For those businesses that rely on accurate time tracking and billing, the process is streamlined.

If you don’t bill based on actual work performed, you can create a freestyle invoice and roll it however you like it.

Conclusion

Intervals is specially ideal for small businesses; including designers, web shops, consultants, IT services firms, and communications companies that bill on an hourly or project basis.

If you are looking for a web-based solution that will keep your work-day organized, let you know the status of the projects that your team is working on with instant snapshots of user & task activities + provide you invoicing features, click here to check out Intervals (you can also create a 30 day trial account to test the system).

How to win the free accounts?

It is enough that you comment to this post with at least "I want a free account" text in the comment (detailed comments are always appreciated but does not effect the chance to win ).

Winners will be picked with the query below randomly on 05.22.2008 (1 week later).

The query: SELECT * FROM wp_comments WHERE comment_post_id=291 AND comment_approved=1 AND comment_type='' GROUP BY comment_author_email ORDER BY RAND() LIMIT 2

Document management & versioning is vital when reaching data quickly, specially, in multi-user environments.

OpenKM is a Web 2.0 style, multiplatform, open source, Ajaxed document management application which is built with usability in mind.

Thanks to its elegant and intuitive interface, OpenKM transforms complex operations into easy tasks. It allows the storage, classification and use of all kind of files and documents within an user friendly framework.

One of the more relevant functions to mention is the indexing of the most common types of files: text, Office, Office 2007, OpenOffice, PDF, HTML, XML, MP3, JPEG, etc. Its powerful search motor indexes all documents making it easy to find any information.

Some features of OpenKM

• Drag and drop
• Document control version
• Search by content and metadata
• LDAP or DBMS integration
• Public API by Webservices
• Store on any DBMS
• More than 8 languages

Mindquarry is a brilliant open source application to organize teams in means of documents, ideas and tasks. Shortly, their collaboration.

This team collaboration application can be reached both from the browsers and from a desktop application.

Document Management

The strongest part of the application is document management.  It uses Subversion for document versioning and backup, supports file syncronization, collaborative editing and has notification system for the updates made within the documents.

Wiki

You can create wikis, assigns them to teams or tasks to manage the ideas and information. Updates made to the wiki content can be viewed within the activity timeline, pdf output can be generated and more.

Team Management

Teams are holding the user groups together. They can be assigned to tasks, have their own wikis and permission groups on documents, tasks..

Task Management

Mindquarry has a handy task management module where tasks can be created, assigned to users, priority levels and their status can be set.

To mention, this is not a project management module and does not have milestones, resources, costs or chart features. It simply allows users to assign and control tasks (for a chance to win a great project management software license check the OneProject Project 8 giveaway).

Conclusion

If you are working in teams, need to share and work on documents together I believe Mindquarry can be a perfect fit as you will be able to:

• Work on the same docs, have them versionned and backed up.
• Create your own information or idea libraries with the wiki feature.
• Assign tasks to each other.

Application requires Apache, Java and Subversion to be installed. Desktop application has Windows, Mac and Linux versions which makes everything much better.

Tip: Mindquarry has a XAMPP download in the downloads section that automatically installs Apache, Subversion and Perl to prepare the application environment.

OnePoint Software is giving away 3 OnePoint Project 8 licenses (€399.00 value/each) to WebResourcesDepot readers. You can find the details for how to winning them below the post.

What is OnePoint Project?

OnePoint Project is an amazing project management software which does not require you to compromise between ease-of-use and functionality and offers you both.

Onepoint Project integrates project planning, project controlling, monitoring and reporting into a single and easy to use project leadership solution providing you with all relevant information when and where you need it.

Some nice features of the software:

• Work Breakdown Structure which helps you to focus to the project.
• An editable cost baseline.
• Milestone Trend Analysis (which tasks will be delayed and which won’t in unexpected circumstances).
• Project Pipeline (a summary of all your ongoing projects).
• Powerful document and link management.
• Colored GANTT chart to improve the view of your schedule.
• Planned & actual situation comparisons.
• Easy to access resource utilization.
• Tasks & comments.
• Project templates for creating faster "new projects" inside the software.

Onepoint’s different editions scale with your needs and the size any business. The version in the giveaway is the Professional version which is a desktop application for 1 user (perfect for a freelancer) that has Windows,Mac & Linux versions.

Other editions are:

• Network edition (for small teams up to 10 members – installable web-based)
• Enterprise edition (for medium to large sized companies – installable web-based)
• Check product editions for further details

How to win the OnePoint Project Professional licenses?

Just comment to this post with at least "I want the license!" text in the comment with your valid e-mails.

Winners will be picked randomly with the query below at 05.07.2008 (1 week later).

The query: SELECT * FROM wp_comments WHERE comment_post_id=259 AND comment_approved=1 AND comment_type='' GROUP BY comment_author_email ORDER BY RAND() LIMIT 3

Free document management software is something really hard to find.

Epiware (thanks Jim for the suggestion) is an open source document management solution built with PHP & MySQL.

In a business environment, such a document management system is very helpful as it makes all documents reachable for everyone and keeps the versions of the documents which is a great feature if there are many people editing the same document.

It has many attractive features like:

• Manage multiple projects
• Calendar
• WIKI
• Tasking/Gantt Chart
• News room
• Search document contents and metadata
• Control folder access via groups and/or users
• Document access history
• Document version history
• Check-in and Check-out

Besides the multi-user version, this document management solution has a single user version and a complete – no requirements – version including PHP, MySQL and a web server too.

Achievo is an open source web-based project management tool which also enables users to manage the business resources like human resources or customers with a CRM point of view.

Project management part of Achievo covers projects, phases, tasks, notes, statistics, planning, members and project templates.

The CRM section of Achievo allows you to administer your suppliers, prospects and customers and for each of these contact persons. It also includes a contract management part where contracts can be managed by relation. Projects are also managed by relation.

Achievo’s scheduler enables users to share a schedule with the other users. The scheduler includes dayview, weekview, monthview, recurring events and e-mail notices. Furthermore, it is possible to compare schedules.

Achievo is also an expandable project management software with ready to use extension modules and more than 20 languages supported.